Warm Greetings,

As we wrap up Q3 and look forward to the final quarter of the year, we would like to take a moment to thank you for the trust you have placed in us as your partner in delivering our promise of digital transformation and providing innovative cutting edge solutions. Every day, we strive to make your operations smarter, safer, compliant, and more efficient. This quarter has been full of milestones, new launches, and upgrades, and we’re delighted to share them with you.

Expanding Our Regional Presence

We have expanded our operations to incorporate East and Central Africa Markets, where our presence has grown to Uganda, Tanzania, and the DRC markets. Identigate now has an office in Kampala, Uganda. This milestone marks a significant growth for our operations, and we now have the capability to offer our solutions across these multiple geographies, ensuring Quality and service excellence for clients who operate within these markets.

Introducing Vigilant FM – Facilities Management,

Walk into many facilities today, and you’ll still find a paper checklist taped to the washroom wall. While simple, this method is outdated, unreliable, and offers no real-time visibility. Issues go unnoticed, feedback is hard to capture, and teams often struggle to stay accountable, leading to slower response times, inefficiencies, and reduced service quality.

Identigate’s Vigilant FM solves this by transforming facilities management with a modern, digital-first approach. Instead of paper checklists, a quick QR scan allows clients to leave instant feedback, while the system runs in the background to track activities in real time, schedule and manage rounds, log incidents, and generate automated reports and notifications.

Your facilities team can now work smarter, respond faster, and stay on top of everything with zero paperwork.

Check out our attached case study for a real success story! – https://vigilantfm.co/case-studies/4694/ 

Our flagship Soja Time & Attendance has evolved.

It’s more than just a clock-in system — it’s a secure, convenient, and flexible way to manage your workforce.

Imagine this:
Whether in the office, working remotely, or out in the field, employees simply scan a QR code or use facial recognition. Attendance is logged instantly, and access is restricted to approved locations only.

With Soja Time & Attendance, you can:

• Access complete attendance records and digital timesheets

• Control clock-in/out at designated locations (office, remote, or field sites)

• Monitor weekly/monthly hours worked

• Track overtime and leave days

• Generate real-time compliance and efficiency reports

Seamless for employees. Powerful for management. All-in-one.

Guard Tour Management Reimagined

Security is about being proactive, not reactive. That’s why we’ve enhanced, reimagined, and innovated  our Vigilant Guard Tour system to give you more features, capabilities, workflows, and enable deeper insights and value to your organization

New capabilities include:
✔ Virtual site post geofencing
✔ Historical tracking & patrol playback
✔ Incident & event reporting with evidence capture
✔ Scheduling & shift management
✔ Time & attendance tracking with facial recognition.

This isn’t just monitoring, it’s intelligent security management at your fingertips.

Flow – Gate Pass & Process Automation is Taking Off

Flow is transforming how organizations manage the movement of goods, assets, and vehicles.
No more paper forms. No more delays. Just secure, automated, and accountable processes.

What Flow delivers:
✔ Automated approval workflows
✔ Instant digital gate pass generation
✔ Real-time asset and vehicle tracking
✔ Seamless integration with your ERP/Systems
✔ Unified reports and analytics for visibility

From factories to corporate HQs, Flow keeps operations moving smoothly while ensuring full accountability at every checkpoint.

Flow – Smarter, faster, paperless

Transforming School Pick-Up and Drop-Off with Smart Access Solutions

Many schools today struggle with ensuring safe, smooth, and transparent student pick-up and drop-off processes. Manual methods often create confusion, delays, and gaps in accountability.

At one of the leading international schools in the region, we addressed this challenge by deploying our Parent App, designed to enhance both security and convenience. The app provides parents with a unique QR code for pick-up and drop-off, displays a full history of all child handovers (including time, child(ren), and the person responsible), and gives parents full control to add, edit, or remove associates or vehicles authorized to collect their children.

Alongside this, we integrated our Visitors Management System and Gate Pass Management Platform, creating a seamless, secure, and efficient school access environment.

We are now extending this solution to other schools seeking to modernize and safeguard their student access and handover processes. If you’d like to learn more, we’d be happy to answer your queries or arrange a demo for your school.

Thank You for Being Part of Our Journey

None of this growth would be possible without you, valued clients. We remain committed to supporting you 24/7/365. Whether it’s refresher training, system upgrades, or hands-on support, we’re just an email away.

📧 Support: support@identigate.co.ke
📧 Product Demos & Info: info@identigate.co.ke

As we step into Q4, we look forward to growing with you, exploring innovations, and continuing to transform your operations. Here’s to a productive and impactful quarter ahead!